Record Structure



            Published Books.  For books, records in Brief Display consist of three parts: Bibliographic entry, Notes, and Annotation. Entries are based on International Standard Bibliographic Description, arranged in the following pattern:


            Author [if any]. – Title : Subtitle / Statement of Responsibility. – Edition. – Place             : Publisher, Date. – (Series [if any]).


            The Notes section provides other items likely to be of interest to students and scholars: library classification number (especially Library of Congress classification number), pagination or number of volumes and other descriptive data (illustrations, maps), and Notes (especially the presence in the book of bibliographies and indexes; earlier editions; and the volume’s or set’s contents when that may help readers decide whether the title may help them; and the like). An example:


            Stubbendieck, James L. - Common Legumes of the Great Plains : An      Illustrated Guide / by James Stubbendieck and Elverne C. Conard ; ill. by            Bellamy Parks Jansen . - Lincoln, NE : Univ. of Nebraska Pr., 1989. - xxi, 330 p. ;     ill.

                                Class Numbers:

                                                Library of Congress QK495.L52


                                                Includes bibliographical references (p. 307-311) ; index


                Records in Full Display list all fields in the record that contain any data, including, besides all the items in Brief Record, those of interest to library collection officers who are selecting books for library collections: Library of Congress Control Number, International Standard Book and Serial Numbers, and OCLC numbers. Full Display also lists the subjects and other entries assigned to the record. An example:


            Record #         4092

            Table of Contents entries:       Environment/Natural History/Flora/Legumes

            Format                         Reference Sources


            Author                         Stubbendieck, James L.


            Title                             Common Legumes of the Great Plains

            Sub-Title                     An Illustrated Guide

            Responsibility             by James Stubbendieck and Elverne C. Conard ; ill. by                                                                     Bellamy Parks Jansen


            Publisher                     Lincoln, NE: Univ. of Nebraska Pr., 1989


            Pages                           xxi, 330 p. ; ill.


            Call #'s:                       LC:      QK495.L52


            ISBN                           0803242042

            LCCN                                     88-27690


            Notes:                          Includes bibliographical references (p. 307-311) ; index



            Subject Added Entries

                        Names:            Conard, Elverne C., jt. author

                                                Jansen, Bellamy Parks, ill.

                        Topics:             Legumes—Great Plains—Identification

                                                Legumes—Great Plains—Pictorial works



            Periodicals. For Periodicals, records in Brief Display have the following structure:


            Title. – Date publication began, and if no longer published, date of late issue. –     Place, publisher, dates. – Frequency.


An example:


            Great Plains Journal. -  v. 1 (fall 1961)-   . [Lawton, OK : Great Plains     Historical Association] 1961–. Quarterly.


                        Class Numbers: Library of Congress F591


                                                Great Plains Historical Association previously called Institute of the Great                                                                            Plains

                                                Indexed selectively by: America, History and Life 1963– ; Historical Abstracts.                                                                  Part A, Modern History Abstracts, 1963– ; Historical Abstracts. Part                                                                    B, Twentieth Century Abstracts, 1963–

                                                Semiannual, 1961-1977



            Web Sites. All Web sites have title entry, indicate whether the site charges for access or is available free, and because sites change frequently, indicate the date (month and year) when the contributor viewed the site.

The pattern:


            Title : Subtitle / Statement of Responsibility (personal or institutional, if    available). – Place : Producer, Date (if available). – URL.


An example:


            The American West : Sources from the Everett D. Graff Collection of Western Americana at the Newberry Library, Chicago [Internet Site]. -         Marlborough, Wiltshire, UK : Adam Matthew Digital Ltd., 2008. -   

                        Access Date :  Oct. 2009


                                    Available through outright purchase.

                                    Thirty-day online trials available to libraries and research                                                                  institutions.

                        Fees: Purchase